We are committed to protecting your privacy
The Data Controller has appointed FinData Srl as its Data Protection Officer (DPO), which can be contacted at the following email address: dpo@openeconomics.eu.
When this notice refers to the “OpenEconomics Website” or “this Website”, it means the web pages accessible at https://www.openeconomics.eu, https://www.externalytics.com and https://www.civiqa.it, any related landing pages, as well as the contact, information-request and support forms made available by OpenEconomics, wherever displayed, including those accessible from within OpenEconomics products.
This notice does not cover processing carried out when accessing and using the Civiqa application (app.civiqa.it), including the public Data Room module. For such processing, please refer to the dedicated privacy notice available within the Service.
General Information
OpenEconomics is committed to protecting your privacy and processing your data in a clear and transparent manner. We invite you to read this notice, drafted in accordance with the applicable data protection regulations (EU Regulation 2016/679 – GDPR), to understand how your personal data is processed when browsing this OpenEconomics website.
This document provides information on the nature of the personal data collected by OpenEconomics, the purposes of processing, as well as the rights of users in relation to the processed data and the contacts available for further information or requests.
OpenEconomics may provide specific privacy notices, which we invite you to review, in relation to particular services or within data collection forms (for example, when submitting job applications published on the OpenEconomics website or third-party platforms).
Who collects your data and what does this notice cover?
OpenEconomics Srl – with registered office at Via Vitorchiano, 123 - 00189 Rome (RM), VAT no. 12504821005, email: mail@openeconomics.eu (hereinafter “OpenEconomics”) – will process your personal data as Data Controller.
The Data Controller has appointed a Data Protection Officer (DPO), who can be contacted at: dpo@openeconomics.eu.
References in this notice to the “OpenEconomics Website” or “this Website” refer to the web pages of OpenEconomics.eu available at: http://www.openeconomics.eu, https://www.externalytics.com and any related landing pages.
What types of data does OpenEconomics collect?
OpenEconomics collects users’ personal data while they browse the Website and through the completion of online forms used to request information or services, download free content or reports, request demos, subscribe to webinars or other similar initiatives, as well as to register for, access and use any restricted areas, free tools or free environments made available by OpenEconomics. Users may also voluntarily provide data through communications sent by email or telephone.
The optional and voluntary submission of messages through the forms available on the Website, or to the email addresses provided, results in the collection of the sender’s contact details and any other personal data included in the communication, where necessary to manage the request, provide a response, organise any demo or briefing sessions, and perform the services requested.
When using the Website, OpenEconomics may collect information relating to browsing and user interaction, which may also be collected through cookies and similar tools, subject to the User’s consent where required, in order to understand how the Website is used, ensure its security, measure its performance, and improve its services. Further details are available in the Cookie Policy at www.openeconomics.eu.
The data collected may include, depending on the service requested or the feature used: first name, last name, email address, telephone number, residential address, job title, company or organisation, professional role, IP address, browser type, language, Website access information, and information relating to registration, access to and use of any restricted areas, free tools or other free services made available by OpenEconomics, as well as any other information voluntarily provided by the Data Subject.
OpenEconomics does not collect or process special categories of personal data, such as data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or data relating to health or sexual life. The Website and the services offered are not intended for minors. The collection or retention of data relating to minors does not fall within OpenEconomics’ policy.
Purposes and Legal Bases of Processing
Personal data provided to OpenEconomics may be used for:
a) enabling navigation of this Website;
b) managing user requests submitted via contact forms, providing requested services, content and materials (including white papers and reports), organizing briefing calls and demos, as well as enabling registration, access and use of free tools, restricted areas or environments;
c) managing newsletter subscription requests;
d) with the data subject’s consent, carrying out direct marketing activities (content, guides, case studies, product updates, service news, invitations to events and seminars);
e) analyzing user satisfaction with services and products provided;
f) complying with legal obligations, requests from authorities or public bodies, and exercising rights (including those of third parties) in judicial, administrative or arbitration contexts;
g) sending follow-up communications related to downloaded content (“lead magnets”), such as updates, related materials and event notifications (excluding direct commercial offers).
The following table summarizes the Purposes, Legal Bases and Data Retention Periods of the Data Subjects.
| PURPOSE OF PROCESSING | LEGAL BASIS OF PROCESSING | DATA RETENTION PERIOD |
|---|---|---|
| Browsing the website | Legitimate interest (Art. 6.1(f) GDPR) | Session duration or as per Cookie Policy |
| Requests via forms, downloads, demos | Pre-contractual measures / service execution (Art. 6.1(b)) | Up to 12 months from last contact |
| Registration & use of free tools / Data Room / Newsletter subscription | Service execution (Art. 6.1(b)) / Consent (Art. 6.1(a)) | Duration of account + necessary retention / Until withdrawal |
| Direct marketing activities | Consent of the data subject (Art. 6.1(a) GDPR) | Up to 24 months from the last contact, unless consent is withdrawn or the Data Subject objects earlier. |
| Analisi del livello di soddisfazione dell’interessato | Legitimate interest of the Controller (Art. 6.1(f) GDPR) | Up to 12 months from last contact, after which the data will be anonymised |
| Compliance with legal obligations or requests by Authorities | Legal obligation (Art. 6.1(c) GDPR) | 10 years or such other period as may be required by law |
| Follow-up communications relating to downloaded content (updates, similar materials, related events) | Legitimate interest (Art. 6.1(f)) | Max 6 months, up to 3 emails |
OpenEconomics may store and update contact data in its CRM systems, internally manage requests and assign them to relevant teams. No solely automated decision-making processes are carried out under Article 22 GDPR.
Follow-up communications
When you download free content, you may receive up to 3 informational emails within 6 months, related to updates, complementary materials and relevant events. These will not include direct commercial offers.You may opt out at any time via the unsubscribe link in emails or by contacting privacy@openeconomics.eu.
Data Recipients
Your data will not be publicly disclosed. It may be shared with:
Data is shared with processors or independent controllers where applicable and processed by authorized personnel under OpenEconomics’ instructions.
No transfer outside the EEA is planned; if necessary, safeguards under Articles 44+ GDPR will apply.
Data Protection
OpenEconomics processes your data with care and implements appropriate security measures to prevent unauthorized access, loss or misuse, including:
Tools Used
OpenEconomics uses HubSpot (data processor under Art. 28 GDPR) for forms, landing pages and communications. Data hosting is preferably within the EU, though some processing may occur outside the EEA with appropriate safeguards (e.g. Standard Contractual Clauses).
Security measures include MFA, SSL certificates and HTTPS.
Social Media Interaction
Links to social profiles (e.g. Facebook, LinkedIn) redirect users to external platforms, which operate under their own privacy policies.
Content on external platforms
These services allow you to view content hosted on external platforms directly from the pages of this website and to interact with them. If such a service is installed, it is possible that even if Users do not use the service, it collects traffic data relating to the pages in which it is installed.T
his website uses:
Youtube - Google Ireland Limited Youtube is a service for displaying video content managed by Google that allows this website to integrate such content within its pages. Personal data collected: Cookies and usage data. Place of processing: Ireland - Privacy Policy of the Service.
Data Subject Rights
Users have the right to:
Requests can be sent to: privacy@openeconomics.eu or dpo@openeconomics.eu.
Changes to this Privacy Notice
This notice may be updated over time due to regulatory changes or service updates. We invite you to review it periodically. Updates apply from the revision date.
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